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  2. About the council
  3. Elections and voting
  4. Annual household canvass

Annual household canvass

We are required to keep the register of eligible voters up to date.  From July each year, we contact every household to find out if the details on the electoral register are correct. This is called the annual canvass.

Your household will be contacted by post.

Data matching

The Electoral Register is sent securely in August to the Department of Work and Pensions (DWP) database to be matched.  Electors’ names and address will be matched against National Insurance details and the information held by the DWP.  In addition to this we have the discretion to use local data, for example, Council tax records to perform a matching exercise.

If all the registered people at a property can be matched a letter will be sent to let you know what information we currently hold for the property.

If there are any people at a property that cannot be matched we will send a canvass form.

What you need to do

We will send a letter or form to every property in mid-September letting you know what you need to do and how to respond.

If you need to update your details on the electoral register it’s important that you respond as soon as you can.

If we do not receive a response we will make every attempt to get a response from you, this may be by reminder forms, a telephone call or a visit to your property.

More information about the annual canvass and voting can be found at

If you haven’t received anything from us by the end of September please contact us.

Impact of COVID-19 on the 2020 canvass

The 2020 canvass will run from July through to December and we are required to do this by law.  It has not been suspended as a result of COVID-19.

When you’re contacted please respond as soon as possible.  It will make sure the process runs smoothly.  It also means there will be no need for additional contact, which is particularly important at the moment.